Our client, a prestigious Financial Services Company, seeks an Administrator for their Global Headquarters in Limassol. Details are below:

Office Administrator/Receptionist – Limassol, Cyprus Office Administrator/Receptionist is required for a luxury building, in an outstanding location, servicing corporate and private users.

This is a flexible role for a well-presented, self -motivated and energetic administrator who will also provide telephone answering service, a person who is efficient and able to take initiative to provide solid support to our building and property management.

The person will interact with an international admin team and travel may be required at short notice for approximately a week at a time. The position will suit a professional, focused and positive personality. Previous experience in Administration, note taking and writing, correspondence is required.

A job for a sophisticated person able to deliver in a multinational environment tri lingual to include French and possibly Italian.

The Role Involves:

• Perform day-to-day office administration duties, assist with various admin projects and responsible for people coordination as part of a global team.

• Maintaining property inventory and security and performing basic property bookkeeping including petty cash.

• Helping, reporting and resolving any property problems.

• Provide support for the management of the premises, including office supplies, maintenance of equipment, services and facilities, including all contracts related to premises management.

• Work away from office on property management matters.

• Provide support on the administrative and communication aspects of immobile and mobile properties, for the family and the offices worldwide and manage day-to-day affairs including bills, insurance, correspondence and mail outs.

• Keep and update database of contacts.

• Assist in coordinating office activities/meetings and events and ensure smooth office operation.

• Filing and scanning for various departments.

• Manage and coordinate external staff and relationships including cleaners, property agents, travel agents, hotels, and other service providers.

• Obtain quotations, corporate accounts and discounts.

• Secure timetable and entry, supervise tradesmen, contractors, suppliers, and arrange for their payment from petty cash.

• Driving Licence and own car to run errands such as post office / shopping for supplies, etc.

• Assisting in reception duties by rotation.

• Welcoming guests and facilitating the visitors to the building, maintaining the visitor record.

• Setting up conference and video calls, managing conference facilities, and conference room management.

• Consistent and efficient cooperation with the other departments such as HR, Accounting, IT, Legal (compliance).

• Assisting in HR Administration (for holidays, calendar entries for meetings, conference call set up).

• Arrange as required travel and accommodation for management, staff and visitors, and help prepare for office visits by international staff, clients, and executives.

• Being aware of building, security, and parking arrangements.

• Assistance in preparation of marketing presentations, graphics and charts.

• Support and participation in conferences and corporate events.

• Maintain an office social calendar, organise regular outings and events for maintaining a fun, and supportive company culture and atmosphere.

• Conducting market research of products, suppliers, competitors.

• Maintaining document management system

Company: CV-Library
Job type: Full-time